posted on Saturday, July 16, 2005 9:05 AM
by
davidboschmans
Meeting workspaces and OneNote Shared Sessions
With the start of the new fiscal year at Microsoft we started planning a number of recurring meetings for the next weeks and months. To structure the communication and collaboration for these meetings I decided to use our SharePoint Team Site. The most efficient way to organize our meetings would be by using meeting workspaces. So I started listing a number of specific meetings, their kind and their specific requirements. Next was create a template for the "similar" meetings followed by adding the needed web parts to the meeting workspace template. I decided to add the following web parts:
- attendees
- tasks
- decisions
- issues
- document library
- general discussion
- links
Once the templates were defined I created the meeting workspaces we needed, based on those two templates. Our meeting workspace is now setup and we're ready to send out the meeting requests!
As you might have experienced Windows SharePoint Services is a great product to plan and conduct a meeting, gather and share the information. Even during the meetings you could use Microsoft Office OneNote to share your notes with another person in the meeting accross a network. Check out this blog post "7 pillars and OneNote Shared Sessions" by Erik Mack if you're interested in some experiences on how OneNote could be used as a collaborative tool. Make also sure to listen to this podcast on OneNote usability from this post.
I know I will be using OneNote shared sessions - maybe even some voice recording - during our next meetings. Add to that the joy of taking notes using a Toshiba Portégé M200 TabletPC and you will experience how efficiently communicating and collaborating can be! Enjoy!
[Update] Greg Hughes lists some great videos showing a lot of tips and tricks for Office OneNote 2003.